| Spam, no thanks. Everyone hates spam emails; they | | | | does this not ask to cc them all when raising a topic |
| are annoying and serve no other purpose but to | | | | or responding to an email? No again, the best way to |
| increase the wealth of spammers. Unfortunately, we | | | | "impress" people is to provide solutions and results. |
| all create spam - mostly unaware of it. Emails are a | | | | Furthermore, there is really no need to reply to all |
| good tool that helps informing people on subject | | | | when thanking a colleague by email. Use the "reply to |
| matters, but informing and "generating corporate | | | | all" button as infrequently as possible. Corporate |
| spam" are two very different animals. Simple | | | | spam, no thanks. |
| measures reduce corporate email traffic by up to 30 | | | | Read and delivery acknowledgment requests can be |
| percent, while increasing organization's effectiveness | | | | very helpful. They inform the sender about delivery |
| and making everybody's life easier. | | | | of an email or that the recipient has opened it. They |
| Some topics concern many employees and keeping | | | | offer however no guarantee that the recipient has |
| them informed is paramount for a well working | | | | actually read the email. Acknowledgment requests |
| organization. Nothing is wrong with addressing them all | | | | are for the occasional email that is of utmost |
| at once in an email. Emails are an excellent way to | | | | importance. Receiving them permanently is simply |
| distribute information simultaneously - given, the | | | | annoying. Email client software can be difficult to |
| content does indeed provide relevant information. | | | | understand, particularly for people who are not so |
| Finding answers and agreements requires often | | | | IT-savvy, but colleagues or IT support will gladly help |
| preceding inquiries and discussions with others. Emails | | | | to disable this setting. Other people may feel that |
| can just be the right tool for this. It is however | | | | their emails are always of greatest importance, and |
| unnecessary to list everyone who possibly could be | | | | ask for acknowledgments by default. These people |
| interested in the subject on the initial, inquiring email. | | | | need to understand, that what they do is simply |
| Good business practice is discussing the subject just | | | | spamming, doubling their email traffic by 100 percent, |
| with the people who know the answer or can | | | | an unnecessary burden on the addressees. |
| contribute to it, and once the result is available, | | | | Simple measures and a little bit of team spirit can |
| distributing the relevant information to all people who | | | | make a huge difference in email communication. We |
| it concerns. This simple measure reduces corporate | | | | all have to handle a huge workload, and our inboxes |
| email traffic easily by 10-20 percent. | | | | fill up daily. Reducing unnecessary email traffic allows |
| Do we always need to "reply to all"? This is obviously | | | | us concentrating on important tasks and providing |
| not the case. Well, it is never wrong to let managers | | | | results more quickly. This is to everyone's benefit. |
| and colleagues know how "pro-active" one is, so | | | | Spam, no thanks - relevant information, yes please. |